Never lose a deal because an agreement expired.
ExactCircle tracks every Buyer Representation Agreement from signature to close. Automatic reminders, a secure PDF vault, and a complete audit trail — so you keep commissions and stay compliant.
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Agreements
12 active · 3 expiring soon
Agents across every major brand use ExactCircle
The problem
Most agents track agreements in email, memory, and a shared Google Sheet.
Then a buyer ghosts, comes back three months later, and signs with another agent — because no one noticed the agreement lapsed. That's a five-figure commission evaporating because of an admin gap, not a performance problem.
Silent expirations
Agreements lapse with zero notice. You find out when the buyer closes with someone else.
Scattered PDFs
Signed copies live in Gmail, Dropbox, DocuSign, and phone camera rolls. Finding one takes 20 minutes.
Compliance risk
Post-NAR settlement, written buyer agreements are mandatory. Brokers need proof, fast.
Features
Every tool you need. Nothing you don't.
ExactCircle is not a CRM. It does one job and does it better than any generic tool — tracking buyer agreements from signature to close.
Automatic expiry reminders
7-day, 3-day, and same-day emails. You never touch a calendar.
Secure PDF vault
Private, encrypted storage. One-click retrieval when your broker asks.
Status at a glance
Active, expiring soon, expired — color-coded on a single dashboard.
Complete audit trail
Every create, edit, and reminder logged with timestamps.
Broker-ready proof
Export any agreement and its history as a clean PDF in seconds.
No setup headache
Import your first 10 agreements in under 5 minutes.
How it works
Three steps. No training required.
Upload the signed PDF
Drag and drop. Fill in client name, start date, and end date. Takes about 30 seconds.
We watch the dates
ExactCircle emails you 7 days out, 3 days out, and on expiry day. You do nothing.
Close or renew
Extend with a new agreement or mark it closed. Audit trail keeps a complete record.
Post-NAR compliance
Written buyer agreements are mandatory. Your paper trail should be automatic.
Following the 2024 NAR settlement, every MLS-accessing agent must have a written agreement with a buyer before touring. ExactCircle was built for this new reality: every signature stored, every expiration tracked, every change logged — so your broker's compliance request is a 10-second task, not a 2-hour scramble.
- One-click export per agreement with full history
- Timestamped activity log (create, edit, reminder sent)
- Private bucket storage with signed URL access
- RLS-enforced data isolation per agent account
“Post-settlement, every agent needs a defensible paper trail. ExactCircle turns what was a filing cabinet problem into a 10-second answer.”
Built with working agents
Shaped by the people who actually write the agreements.
We sat with agents closing deals in Texas, California, and Florida before writing a line of code. Every feature exists because an agent lost time, money, or sleep without it.
Ready to stop tracking agreements in spreadsheets?
Book a 15-minute demo. See it work with your real pipeline.